Organizational Roles & Job Descriptions

Position: Membership Committee Member

Term:

Two (2) years (beginning 6/02), with option to renew each term without limit.

Responsibilities:

The Committee will be responsible for completing the organizational elements of the annual work plan (e.g. fundraising, volunteer recruitment, volunteer training) and performing the various tasks further described below.

Tasks & Requirements: Committee Members: 
1. Attend a majority of the Membership Committee meetings. 
2. Enlist a corps of volunteers to execute RLARC programs. 
3. Organize & conduct volunteer training. 
4. Assist with volunteer social events & activities. 
5. Assist with the annual membership drive. 
Committee Chair: 
1. Prepare a typed agenda for Committee meetings. 
2. Prepare Committee update article for bi-monthly (?) newsletter/news release. 
3. Monitor the productivity and satisfaction of the Membership Committee; work on any problems with the Program Manager.

Introduction To The Membership Committee:

Much of RLARCs success and viability will depend upon its ability to recruit and cultivate new leadership; to stay in close touch with its supporters and meet their needs; and, to attract a large number of volunteers. This Committee will recruit new members to serve on the Board and Committees; will recruit new volunteers and help them find assignments they will enjoy; and, will raise funds for RLARCs ongoing operations. The major tasks follow: New Board Member Nominations This Committee is responsible for nominating good candidates, a role that requires thorough awareness of RLARCs organizational needs and of potentially productive volunteers. It shall ensure that the nomination process is handled in a responsible and democratic manner.

Membership Recruitment & Development

The Committee should monitor the skills and talents of existing members, develop a “wanted member” profile, and, with the Board, set goals for the number of new members to be recruited each year. In addition, it is often responsible for orienting new Board and Committee members and, in that capacity, should “buddy” at initial meetings.

Fundraising

One of the Committee’s primary responsibilities is to plan and conduct annual fundraising activities for RLARCs programs, and to ensure that adequate funding is available at all times. Fundraising requires energetic and enthusiastic people. It must be the responsibility of the Board—not the Program Manager or staff persons.

Position: Promotion & Special Events Committee Member

Term:

Two (2) years (beginning 6/02), with option to renew each term without limit.

Responsibilities:

The Committee will be responsible for completing the promotion, special events, and marketing elements of the annual work plan, and performing the various tasks further described below. The Chair will also oversee all subcommittees (e.g. triathlon weekend, 
farmers market, etc.) to assure their continued progress.

Tasks & Requirements:

Committee Members: 
1. Attend a majority of the Promotion & Special Events Committee meetings. 
2. Assist with promotional events. 
3. Enlist the help of citizen volunteers on subcommittees or for special events.


Committee Chair: 
1. Prepare a typed agenda for Committee meetings. 
2. Prepare a Committee update article for bi-monthly (?) newsletter/news release. 
3. Assume primary responsibility for supervising the progress of all subcommittees. 
4. Monitor the productivity and satisfaction of the Committee; work on any problems with the Program Manager.

Introduction To The Promotion & Special Events Committee:

The Committee’s primary responsibility is to market Random Lake as a “destination center”—to promote a unified, quality image of the community as a place attractive for shopping, entertainment, recreation, culture, finance/investment, and education. The responsibilities are broad and include inventorying all current community promotional activities; coordinating advertising; reversing negative images; implementing special events; and, establishing and maintaining good media relations. The major tasks follow: Directs community wide retail promotions and special events, traffic-building activities, image improvements, and strategic partnerships with other area, county, and state organizations.

Assumes primary responsibility for defining the marketable image of the community and ensuring continuity of that image in all promotional programs.

Monitors community and consumer perceptions of Random Lake, and seeks to reverse negative attitudes and build on positive ones. 
Allocates funds for promotional activity in accordance with the annual work plan and budget, and identifies potential new funding sources for its programs.

Builds a strong network of volunteers to help implement promotional programs and establishes good working relationships with community organizations, charities, school clubs, and other groups that might participate in promotional activities.

Works with the Design & Development Committee to ensure a consistent, high quality image in signs, advertisements, and other graphic materials associated with RLARCs programs.

Establishes a sound working relationship with the local and regional media.

Monitors the effectiveness of promotional programs on an ongoing basis.

Responsibilities:

The Committee will be responsible for completing the design and development elements of the annual work plan, and performing the various tasks further described below. The Chair will also oversee any subcommittees to assure their continued progress.

Tasks & Requirements: Committee Members:

1. Attend a majority of the Design & Development Committee meetings. 
2. Monitor all public and private design projects and activities in the community, with particular attention to the downtown and the eligibility boundaries of the Wisconsin State Bank reinvestment loan pool. 
3. Encourage appropriate design changes within the downtown area cited in # 2. 
4. Enlist the help of citizen volunteers on subcommittees. 
Committee Chair: 
1. Prepare a typed agenda for Committee meetings. 
2. Prepare a Committee update article for bi-monthly (?) newsletter/news release. 
3. Assume primary responsibility for supervising the progress of all subcommittees. 
4. Monitor the productivity and satisfaction of the Committee; work on any problems with the Program Manager.

Introduction To The Design & Development Committee:

The Committee’s purpose is to create an attractive, coordinated, and quality image of the community—with a primary focus on the downtown—by capitalizing on its unique assets and heritage. The Committee’s responsibilities do not lie solely with the improvement of traditional commercial buildings; rather, it should influence all aspects of design that affect Random Lake’s image. Such activities include analyzing signage, parking, streetscaping and wayfinding, coordinating window displays, and serving as a design resource for property owners. This Committee will play the critical role in establishing and administering a design review and approval process attendant to the Wisconsin State Bank reinvestment loan pool. The major tasks follow: Directs design improvement activity relating to building rehabilitation and maintenance; historic preservation; new construction; public and private signage and other graphic materials; visual merchandising; and, public infrastructure improvements, traffic, and parking.

Works with the Promotion & Special Events Committee to ensure a consistent, high quality image in signs, advertisements, and other graphic materials.

Establishes a sound relationship with local design and construction professionals, sharing technical information on historic preservation, restoration, rehabilitation, and maintenance of commercial and residential buildings.

Works with the Economic Restructuring Committee to plan, implement, and administer appropriate incentives to encourage design improvement and property development activity.

Allocates funds for design improvement activities in accordance with the annual work plan and budget.

Monitors local ordinances and other applicable regulations affecting design issues, and works toward developing a supportive regulatory environment for revitalization activity.

Establishes a sound working relationship with the state historic preservation office and other state, regional, and local agencies that provide assistance in areas related to design improvement through historic preservation.

Conducts and maintains a thorough inventory of downtown properties

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Position: Economic Restructuring

Committee MemberTerm:

Two (2) years (beginning 6/02), with option to renew each term without limit.

Responsibilities:

The Committee will be responsible for completing the economic restructuring elements of the annual work plan, and performing the various tasks further described below. The Chair will also oversee any subcommittees to assure their continued progress.

Tasks & Requirements:

Committee Members:


1. Attend a majority of the Economic Restructuring Committee meetings. 
2. Collaborate with RLARCs other 4 standing committees on the development of a sound annual work plan and budget that will positively influence community economic development. 
3. Enlist the help of citizen volunteers on subcommittees.

Committee Chair:

1. Prepare a typed agenda for Committee meetings. 
2. Prepare a Committee update article for bi-monthly (?) newsletter/news release. 
3. Assume primary responsibility for supervising the progress of all subcommittees. 
4. Monitor the productivity and satisfaction of the Committee; work on any problems with the Program Manager.

Introduction To The Economic Restructuring Committee:

The Committee works to develop a market strategy that will result in an improved retail mix, a stronger tax base, increased investor confidence, and a stable role for particularly the downtown as a major component of the areawide economy. The Committee should familiarize itself with existing demographic and socio-economic data on the community and its downtown; identify and collaborate with public and private organizations and agencies already active in economic development; and, maintain a detailed inventory of businesses within the community. The major tasks follow: Work to strengthen the community’s existing businesses, and to recruit new, but specifically targeted businesses. In that capacity, it may employ the development of business assistance teams; sponsorship of business seminars; identification of market opportunities; dissemination of relevant information to existing and potential businesses; and, development of incentive programs to stimulate business growth.


Monitor changes in the local market on an ongoing basis; assess business’s market shares within the region; monitor sales dynamics (leakage or surpluses in local economy); and, assess the community’s mix of retail, service, manufacturing, cultural, recreational, and civic space.


Work with the Design & Development Committee to plan and execute appropriate incentives to encourage design improvement and property development activity.


Work with the Promotion & Special Events Committee to monitor and adjust the community’s promotional plan and revitalization efforts. 
Establish a thorough understanding and sound working relationship with local, regional, and state financial institutions, business assistance organizations, and economic development agencies. 
Maintain a comprehensive inventory of community businesses. 
Allocates funds for community economic development activity in accordance with the annual work plan and budget.


Position: Executive Committee Member & RLARC Director

Term:

Two (2) years (beginning 6/02), with option to renew each term without limit.

Responsibilities:

Collectively, RLARCs Board of Directors assumes legal and philosophical responsibility and accountability for all activities. The Board of Directors is solely responsible for establishing program policy, approving the annual work plan and budget, and determining the long-range goals of the program.

Pursuant to the RLARCs by-laws, the purpose of the Executive Committee is to manage the timely functions of the Board of Directors and to have the authority to act in-lieu of the entire Board. The Executive Committee currently is comprised of 7 members, including the 4 elected officers.

Background & Mission:

RLARC was created on December 6, 2000, over the signatures of a 14 member Board of Directors. It is legally structured as a not-for-profit 501 (c)(3) corporation. Pursuant to both its Articles Of Incorporation and By-Laws, its primary mission is To promote the economic vitality of the Random Lake Area in order to build a better quality of life for all of its citizens.

Tasks & Requirements:

Policy Administration: 
1. Ensuring that RLARCs programs fulfill legal requirements in the conduct of its business affairs. 
2. Adopting policies that determine the programs purposes, governing principles, functions, activities, and courses of action. 
3. In concert with the Program Manager, developing RLARCs annual work plan of goals, objectives, and activities.

Finance: 
1. Approving and monitoring all RLARC finances. 
2. Collaborating with the Membership Committee to secure reliable and sufficient private and public sector funds for program operations. 
3. Authorizing and approving RLARCs annual budget and an annual audit.

Public Relations: 
1. Understanding and communicating all RLARC programs, projects, and activities. 
2. Relating RLARCs programs to the work of other local and area organizations and agencies. 
Evaluation: 
1. Regularly reviewing and evaluating RLARCs operations and maintaining standards of performance. 
2. Counseling and providing good judgement on plans and programs adopted by Committees and the Program Manager. 
Personnel: 
1. Selecting, hiring, and evaluating the Program Manager and any other program staff or consultants. 
2. Approving and updating personnel policies. 
3. Assisting the Membership Committee in the recruitment and development of volunteers for the organization.

Position: Program Manager

Purpose & Summary:

The Program Manager will faithfully execute the policies and assigned projects and programs enacted by the Random Lake Area Chamber of Commerce Board of Directors, as specifically articulated by the Board President.

Accountability:

The Program Manager shall be accountable to the full RLARC Board of Directors, but shall report specifically to and receive directions from the President of the Random Lake Area Chamber of Commerce.

Roles & Responsibilities:

Assist and advance the wide range of activities of RLARCs 4 Committees, specifically the Membership; Design & Development; Promotion & Special Events; and, Economic Restructuring Committees.

Chair the Board of Directors’ regular meetings on behalf or the RLARC President.

Serve as a RLARC liaison between the Village Board, community organizations, and the general public.

Serve principally as an advocate for, and minister to, Random Lake’s downtown revitalization efforts.

Advance the elements of RLARCs communications and promotional programs (e.g. news articles, web site, graphic displays, public meetings & presentations, etc.).

In concert with the Executive Committee, draft the annual work plan, operating budget, and, if applicable, the capital budget. 
Performs related tasks as required or directed.

Tenure:

The Program Manager will serve in a part-time capacity, at the present time.